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The dissertation can be published

A) as a part of Ä¢¹½Ö±²¥'s JYU Dissertations series

• read the publishing and distribution instructions on the pages of the Open Science Centre's publishing services

B) by a publisher outside the Ä¢¹½Ö±²¥

• The publisher’s instructions should be followed regarding the structure and the content of the work, but the candidate must pay attention to the dissertation requirements. For example, it is possible to supplement the introduction with a separate handout. In this case, the handout and the publication constitute the dissertation that is to be assessed. These kinds of decisions should be negotiated in advance with the supervisors.
• Be sure to read the instructions for distributing a dissertation published elsewhere. The final electronic version of the dissertation must be sent to the faculty's doctoral studies coordinator well in advance of the public examination.

C) the manuscript may be independently copied (the necessary number of handouts) for the public examination only

• Using this so-called handout dissertation does not prevent it from being published through a publisher later. 
• The departmental instructions regarding to the layout and the text format of the handout dissertation are to be followed.
• Be sure to read the instructions for distributing a dissertation published elsewhere. The final electronic version of the dissertation must be sent to the coordinator responsible for the faculty's doctoral studies well in advance of the public examination.

Notice that

• irrespective of the method of publication, the candidate is responsible for ensuring the distribution of the dissertation.
• coordinator responsible for the faculty's doctoral studies sends the electronic version of the dissertation to the opponent and the assessment board well in advance of the public examination.

Layout of the thesis

It is strongly recommended to use the dissertation template of the Faculty already when preparing the thesis for the pre-examination. Please see the instructions of the JYU publishing unit and the (UNO intranet, login required).

Please contact the scientific editor of the Faculty, Marja-Leena Rantalainen, already before the pre-examination. The scientific editor will check the formatting of the thesis and give the publishing permission.

Please contact the university's publication unit (dissertations-osc@jyu.fi) during the pre-examination, to agree on practical matters and the publication schedule. They will help you e.g. with publication permits and possible technical problems.

Note! The publication unit should receive a manuscript ready for publication, checked and approved by the scientific editor of the Faculty, about one month before the date of the public examination.
 

Printing of the thesis

The university will provide 3 printouts (candidate, opponent, chairman) for the public defense (A4). Additionally, the Faculty of Information Technology will provide 10 printed copies to the author (A5). The author may order additional copies at own cost.

All dissertations are published in the electronic "JYU dissertations" series. Publication is done after receiving the permission to defend from the Faculty. In addition, printed copies can be taken. The university will provide 3 printouts (candidate, opponent, chairman) for the public defense (A4, spiral). Additionally, the Faculty of Information Technology will provide 10 printed copies to the author (A5, binded). The author may order additional copies at own cost.

Please follow the general instructions given above.

Layout of the dissertation

The university template is used in all the doctoral programmes of the faculty. It can be found in the instructions of the Open Science Centre's publishing services mentioned above. 

The doctoral candidate should contact the scientific editor of the department two months before the planned public examination date. The scientific editors are

• Department of Education: Ari Tuhkala
• Department of Teacher Education: Pekka Mertala
• Department of Psychology: Noona Kiuru

The Open Science Centre's publishing services should be contacted in accordance with the general guidelines mentioned above.

Printing and distributing the dissertation

The university offers every doctoral candidate three A4-sized books. In addition, the department of education, department of teacher education, and department of psychology pays for ten B5-sized real books when you give your department as the payer to the university printing house. The doctoral candidate delivers a B5 book to the opponent, custos and preferably also the other supervisors. A4 book is delivered to the rest of the evaluation committee except for the opponent. The doctoral candidates can order more books at their own expense. 

Please see the faculty-specific instructions for using the dissertation template in the preliminary examination instructions (see the instructions for Faculty of Sport and Health Sciences on the bottom of the page).

Layout of the thesis

• The Department of Chemistry and the Department of Mathematics and Statistics use the University's template, which can be found in the guidelines of the editorial team of the Open Science Centre.
• The Department of Biological and Environmental Science has its (UNO intranet, login required), which should be used for all dissertations at the Department.
• The Department of Physics has its (UNO intranet, login required), which should be used for all dissertations at the Department.

Make sure that your dissertation complies with the university, faculty and departmental dissertation requirements. Please note in particular that the short abstract must be written in both Finnish and English.

You should contact the scientific editor of the Department before submitting your work for pre-exmination, and the JYU publishing services at the latest during the pre-examination. The scientific editors are listed on the website of the editorial team of the Open Science Centre.
 

Supplementary material

The doctoral candidate must ensure that any attached files are easily available to the preliminary examiners and the opponent, either as an attached part of the dissertation (pdf), as a separate attached file (pdf, excel), or as a web link that takes you directly to the material. The web link should be clearly visible, e.g. on the cover page of the article. The doctoral candidate delivers the material (dissertation manuscript and possible separate files) to the Faculty Doctoral School, which forwards the material to the preliminary examiners as an attachment to the official invitation. Custos delivers the dissertation to the opponent. Custos must ensure that the opponent also receives possible supplementary files in one of the above-mentioned forms.
 

Publishing and printing of the thesis

The doctoral student takes care of publishing the thesis. Publication is possible only after the permission for public examination has been received. However, be sure to agree on the schedule and other issues related to publication with the scientific editor of the Department (see the departmental guidelines below) and with the JYU publishing services as early as possible.

Please note that the JYU publishing services should receive the material ready for publication at least 1 month before the public examination. The exact schedule should always be agreed directly with the publishing services! Contact details can be found on the guidelines of the editorial team of the Open Science Centre. The publishing services can help you e.g. with technical matters and the publication permissions for your articles. The doctoral candidate submits the material to be published directly to publishing services, after receiving the permission from the scientific editor (see the departmental guidelines below).

Department of Chemistry

• At the Department of Chemistry, the main supervisor of the doctoral thesis acts as the scientific editor of the thesis. He or she will help you with the formatting of your dissertation and will submit the publication permit to the publishing services once you have received your permission for public examination.
• Dissertations published at the Department of Chemistry must be accompanied by a list of previous dissertations in the department. The faculty doctoral school will send this list to you, at the latest when the decision on the permission for public examination is made. Remember to submit the list to the JYU publishing services together with your dissertation.
• Please discuss the number of printed copies with your supervisor and inform the publishing services of the desired number. The Department of Chemistry will pay for a total of 40 printed books (A5, binded; 27 for the doctoral candidate, 10 for the janitors to be delivered to the defence, 1 for the education coordinator of the department, 2 obligatory copies for the library). The University will pay for 3 handouts (A4, spiral) for the public examination (one for opponent, one for custos, one for doctoral candidate).

Department of Physics

• At the Department of Physics, the Head of the Doctoral Programme acts as the scientific editor of the thesis. He or she will help you with the formatting of your dissertation and will submit the publication permit to the publishing services once you have received your permission for public examination.
• Please discuss the number of printed copies with your supervisor and inform the publishing services of the desired number. The Department of Physics will pay for 20 printed books (A5, binded), plus the 2 obligatory copies for the library. 

Department of Mathematics and Statistics

• At the Department of Mathematics and Statistics, the main supervisor of the doctoral thesis acts as the scientific editor of the thesis. He or she will help you with the formatting of your dissertation and will submit the publication permit to the publishing services once you have received your permission for public examination.
• Please discuss the number of printed copies with your supervisor and inform the publishing services of the desired number. The Department of Mathematics and Statistics will pay for 30 printed books (A5, binded), plus the 2 obligatory copies for the library. 

Department of Biological and Environmental Science

• At the Department of Biological and Environmental Science, there are many scientific editors of doctoral theses. The scientific editors are listed in the guidelines of the editorial team of the Open Science Centre, and on the (login required). The scientific editor will help you with the formatting of your dissertation and will submit the publication permit to the publishing services once you have received your permission for public examination.
• Please discuss the number of printed copies with your supervisor and inform the publishing services of the desired number. The University will pay for 3 handouts (A4, spiral) for the public examination (one for opponent, one for custos, one for doctoral candidate). In addition, you should print at least the following binded A5 size books: 2 obligatory copies for the library (delivered to the library by the publishing services), 1 copy for the department (delivered to the education coordinator of the department by the publishing services), 1 copy for each preliminary examiner, 1 copy for each supervisor. Discuss with your supervisor whether you should also print a B5-sized book for the opponent in addition to the spiral-bound A4 book. The Department of Biological and Environmental Science will pay the costs of printing up to 200 euros. Any excess must be paid by the doctoral candidate.

If you have any questions about the publication process, please contact the university's publishing services or your scientific editor.