JYU Talent Atlas headhunting
What should you know about the processing of your personal data?
The Ä¢¹½Ö±²¥ collects personal data about you to carry out its duties. You have rights to this data, such as the right to access the data and the right to be sure that it is stored securely and only for the necessary time. Above all, you have the right to know the following:
- what information we collect about youand why,
- for how long, and where we keep this information, and
- to whom we share this information.
All of these points are explained in this privacy notice.
How to find the information you are looking for?
We have created this privacy notice to be as easy as possible to use and understand. That is why you will find the key points summarised under each section. If you are interested in knowing more, please follow the links in the sections or contact the data protection officer of the Ä¢¹½Ö±²¥.
Why we process your personal data?
The purpose of the application related collection of personal data is to identify potential candidates suitable for a task, to contact them and find out their interest concerning it and increase the visibility and attraction of the Ä¢¹½Ö±²¥ and its partners and this way support recruitment. The task can be related to, for example, an open position or giving a statement on a specific topic or document.
At the same time, people who are interested in cooperation with the Ä¢¹½Ö±²¥ or who are interested in positions that will become open later are identified. Searches can also be carried out at the request of partners of the Ä¢¹½Ö±²¥, such as companies or entities.
In addition, contact information about people who can assist in finding potential applicants is maintained on a sector-by-sector basis.
Anonymous statistical data is generated from the processed information for the University's internal use.
Personal information is obtained from the data subject or from public databases and sources (for example, Dimensions, Google Scholar, Overton, Scopus, WOS).
Information can also be obtained through university contacts by asking people familiar with the field, and who may be employees of the Ä¢¹½Ö±²¥ or partners belonging to an external organisation.
What data we process and for how long?
You can find more detailed information below about which personal data we process. Persons who do not respond to the message from the Ä¢¹½Ö±²¥ or who state that they are not interested in the position: All information will be deleted at the end of the application period.
Persons who state that they are applying for a position or that they are interested in employment at the Ä¢¹½Ö±²¥ in the future: the information is stored in the register for five years (with the consent of the person).
What rights you have and how to exercise them?
You have the following rights:
- Right to access your data.
- Right to have any incorrect information corrected.
- Right to have your data erased (right to be forgotten), in certain situations.
- Right to restrict processing.
- Right to have the responsible unit inform the party to which your data is disclosed of your data being corrected, erased, or the processing being restricted.
- Right to object processing, e.g. direct marketing.
- Right to have your data transferred from one system to another, when processing is based on an agreement or your consent.
- Right to be notified of any information security breaches resulting in a high risk.
- Right to file a complaint with the supervisory authority.
You can exercise your rights by sending a request to the university's Registry Office. You can use the form on the Registry Office's website or send your request informally.
The right to object to data processing
You have the right to object to the processing of your personal data, that is, to request that the data will not be processed at all.
When data is processed to fulfil the legitimate interests of the controller or third parties, the data subject can object to the processing on grounds related to their specific personal situation.
In this case, data processing must be stopped, except if:
- the controller can demonstrate that there is a significantly important and justified reason for the processing that overrides the interests, rights, and freedoms of the data subject, or
- the processing is necessary to prepare, present, or defend a legal claim.
If you want to exercise your right to object, contact the controller.
Who can access your personal data?
The data content of the register is fully and exclusively intended for the internal use of the Ä¢¹½Ö±²¥, and the data is processed by the employees whose job duties require it. The results of an individual search can, as agreed in advance, be transferred to a partner of the Ä¢¹½Ö±²¥ (company or entity) whose own data protection notice covers the transferred information.
How to contact us?
If you want more information about the processing of your personal data, do not hesitate to contact our data protection officer via email or phone (+358 40 805 3297).
Below you find the contact information of the responsible unit. If you wish, you can directly contact the unit (Open Science Centre / Jyväskylä University Library) instead of the data protection officer.