Ä¢¹½Ö±²¥

The Studyinfo.fi service is a national student admission register for degree studies. The joint data controllers of this database include the education providers as well as the Finnish National Agency for Education. The Agency is in charge of the overall functioning of the database as well as its technical use for saving, processing and delivering data. Education providers are responsible for protecting the privacy of people whose personal data they save and handle. They are also responsible for the precision referred to in the European Parliament and Council Decree (EU 2016/679, General Data Protection Regulation, Article 5.1d) on the free transferability of these data as well as on abolishing the directive 95/46/EU (General Data Protection Regulation), like also for the data subject right of rectification according to Article 16. The Finnish National Agency for Education accounts for the other obligations the GDPR sets for data controllers.

If you wish to check the data in Studyinfo, please contact the Agency:

According to the general admission criteria of the Ä¢¹½Ö±²¥, faculties can admit doctoral students also outside application periods if it is necessary in order to fill doctoral student vacancies financed by supplementary funding. In such cases, the application for study rights and the student admission can take place outside Studyinfo. However, the applicants’ data are recorded in the Studyinfo student admission register.

The Board of the Open University decides on the criteria for their student admission. Due to the teaching arrangements, there is an application process for Drama Education and Writing Studies,and students are selected according to the subject selection criteria. There are direct links to this notice on the websites of both subjects.

Instructions on how to apply for Drama Education (in Finnish): Draamakasvatuksen hakuohjeet ja aikataulut

Instructions on how to apply for Writing Studies (in Finnish): Kirjoittamisen perusopintojen hakuohjeet

JYU faculties and the Centre for Multilingual Academic Communication (Movi) may admit students for separate studies in accordance with the principles outlined by the JYU Education Council.

enables undergraduate and postgraduate students to diversify their degrees by including therein studies provided by other universities. A student who has study rights at one of the universities joined in the agreement can apply for a fixed-term right to studies provided by another agreement university and to be incorporated in the degree pursued.

Data needed for the applicant’s identification:

• Individual identification (name, personal identification number, date of birth, application ID/national learner ID, copies of a passport (for applicants of English-language Master’s programmes other than Finnish citizens))
• Background data (nationality, gender, first language)
• Contact information (email address, phone number, postal address)
• Other necessary information provided by the applicant.

• Application options (preferred study programmes)
• Data on applying for education
• Data relevant to the selection and admission criteria concerned:
  • Applicant’s education, qualifications and work experience
  • Health-related information relevant to student admission
• Data on admission results (entrance exam scores and other selection data, e.g. admission test scores)
• Data on accepting the study place

• Data related to individualised arrangements (see Individualised arrangements in admission tests and studies)
• Accounts of exceptional situations related to student admission and their consequences
• Where necessary, an extract from the criminal record, which is requested separately (based on Universities Act, section 43 a)

• Log data collected by information systems
• Camera surveillance, video recorded interviews and presentation videos
• Sanctions screening (legal obligation) which are based on based on identity, nationality, domicile, or address
  Where do we get the personal data from? Sanction lists (held by international organisations such as the EU and UN as well as national organisations such as Office of Foreign Assets Control (OFAC), registers held by credit-rating agencies and other commercial information providers providing information on e.g. beneficial owners and politically exposed persons. From the person him-/herself or from organization to which a person is connected in a manner relevant to sanctions.

University employees whose work duties include planning, implementation and supervision of student admissions and the support and reporting of student admissions.

The retention period for personal data and manual material saved in the systems are based on law and the University’s data management plan.

Permanent keeping (Act on the National Registers of Education Records, Qualifications and Degrees 884/2017, sections 25 and 27):

• Admitted applicants: national learner ID and personal identification number or other equivalent identification code
• Admitted applicants: personal study right data in degree programmes as well as data on accepting the study place

In addition, also other personal data of applicants can be kept permanently by the National Archives decision.

Other than permanently kept personal data, mainly:

• Entrance exam answers and equivalent assessed samples and performances in the admission process (6 months)
• Rejected applications for degree studies (5 years)
• Approved applications for degree studies (5 years)
• Special categories of personal data (see information in Finnish on Individualised arrangements in admission tests and studies)

The application and admission data of the Open University:

• student’s application with attachments, 6 months
• The announcement of admission results is not retained

Joint data controllership in joint application systems:

• Joint application system for Master of Technology and Architect programmes (DIA) (including Aalto University and the Universities of Jyväskylä, Oulu, Tampere, Turku, and Vaasa, LUT University, and Ã…bo Akademi)
• Joint application system in the field of Business and Economics (including Aalto University, LUT University, the Universities of Eastern Finland, Jyväskylä, Oulu, Tampere, Turku, and Vaasa as well as Hanken Svenska Handelshögkolan and Ã…bo Akademi)
• Joint application system in the field of Education (VAKAVA) (including the Universities of Helsinki, Eastern Finland, Jyväskylä, Lapland, Oulu, Tampere, and Turku as well as Ã…bo Akademi)
• Joint application system for psychology as part of admission tests cooperation for psychology and logopaedics (the cooperation involves the Universities of Helsinki, Eastern Finland, Jyväskylä, Oulu, Tampere, and Turku)
• Joint application system for social work (including the Universities of Helsinki, Eastern Finland, Jyväskylä, Lapland, Tampere, and Turku)
• Joint application system for biology (including the Universities of Helsinki, Jyväskylä, Oulu, and Turku)
• Admission tests for Computer Science are organised in collaboration between several universities (including the Universities of Helsinki, Eastern Finland, Jyväskylä, Oulu, Tampere, and Turku as well as Ã…bo Akademi)

JYU delivers necessary personal data of applicants to the following recipients:

• The registers of higher education institutions involved in national and international joint programmes

In addition, the University can deliver applicants’ personal data

• for scientific research and statistical purposes based on the Act on the Openness of Government Activities (621/1999) and in order to fulfil its other statutory obligations for data delivery
• for granting scholarships, ()on the applicants concerned: Fullbrigh Finland, Ali and Tujan Nylund Foundation
• data influencing admissions and study rights, such as suspicions of fraudulent certificates, to other Finnish higher education institutions
• On the applicant’s consent, for other separately defined purposes
• If applicant delivers fake certificate for student admissions JYU may report it to the police or, in the case of foreign applicants, to the Finnish Border Guard

Study credits earned in flexible JOO studies can be transferred to the home university’s student information system.

There will be no transfers outside the EU/EEA. An exception to this is persons who are applying with a study certificate obtained outside the EU/EEA area. In such cases, the University can check the authenticity of documents from the education institution concerned, i.e. that the studies were completed there. You can find a list of transfers outside the EU/EEA through the link below.

Personal data processors and transfers outside the EU/EEA