Ä¢¹½Ö±²¥â€™s science newsletter Tiedonportti – Privacy notice
What should you know about the processing of your personal data?
The Ä¢¹½Ö±²¥ collects personal data about you to carry out its duties. You have rights to this data, such as the right to access the data and the right to be sure that it is stored securely and only for the necessary time. Above all, you have the right to know the following:
- what information we collect about youand why,
- for how long, and where we keep this information, and
- to whom we share this information.
All of these points are explained in this privacy notice.
How to find the information you are looking for?
We have created this privacy notice to be as easy as possible to use and understand. That is why you will find the key points summarised under each section. If you are interested in knowing more, please follow the links in the sections or contact the data protection officer of the Ä¢¹½Ö±²¥.
Why we process your personal data?
Your personal data is collected in the subscriber register of the Ä¢¹½Ö±²¥â€™s science newsletter. The data is collected, supplemented and maintained on the basis of the information you provide.
Your personal data will be used to inform you about current scientific and research matters at the Ä¢¹½Ö±²¥ and to report on scientific events. We will send you a newsletter about five times a year and you can unsubscribe at any time via the link in the newsletter or by contacting viestinta@jyu.fi.
What data we process and how long?
We will only keep your data for as long as necessary to fulfil the purposes described in this privacy notice.
The data will be processed for as long as you subscribe to the newsletter and the newsletter continues to be delivered.
What rights you have and how to exercise them?
You have the following rights:
- Right to access your data.
- Right to have any incorrect information corrected.
- Right to have your data erased (right to be forgotten), in certain situations.
- Right to restrict processing.
- Right to have the responsible unit inform the party to which your data is disclosed of your data being corrected, erased, or the processing being restricted.
- Right to object processing, e.g. direct marketing.
- Right to have your data transferred from one system to another, when processing is based on an agreement or your consent.
- Right to be notified of any information security breaches resulting in a high risk.
- Right to file a complaint with the supervisory authority.
You can exercise your rights by sending a request to the university’s Registry Office. You can use the form on the Registry Office’s website or send your request informally. Keep in mind that withdrawing your consent does not change the processing that happened before the withdrawal.
You can also unsubscribe the newsletter (unsubscribe link at the end of the letter) or notify us by email at any time at viestinta@jyu.fi.
Who can access your personal data?
Your personal data can only be accessed and processed by the University Communications staff of the Ä¢¹½Ö±²¥, whose tasks include the communication and stakeholder cooperation activities.
Your data will be stored in the Ä¢¹½Ö±²¥â€™s O365 service, protected by a password. In addition, your data is stored and processed in the Liana®Cloud newsletter tool () behind personal usernames and passwords. The Liana®Cloud newsletter tool is a service developed by the Finnish software company Koodiviidako. A data processing agreement has been concluded between the parties, which sets out the conditions for processing personal data. Your personal data is collected through the Webropol questionnaire (newsletter subscription form), which is deleted immediately after the data has been transferred to the above mentioned places.
Your personal data will not be transferred outside the Ä¢¹½Ö±²¥.
Your personal data will not be transferred outside the EU/EEA.
How to contact us?
If you want more information about the processing of your personal data, do not hesitate to contact our data protection officer via email or phone (+358 40 805 3297).
Below you find the contact information of each unit. If you wish, you can directly contact the appropriate unit instead of the data protection officer.
If you want to exercise your rights (e.g. withdraw your consent) you can contact the Registry Office by email: