Research permit

Instructions on how to apply for a research permit from the Ģ��ֱ��.

See here for instructions and process if you plan to recruit JYU staff as subjects for your study.

A research permit is required from persons not affiliated with the Ģ��ֱ�� when:

The working time of Ģ��ֱ�� staff is used, for example, to conduct research interviews or surveys during working hours, to collect other research material, or to make an intervention in a teaching situation.
The research affects the performance of the work of the university staff or the teaching of students, e.g. when an intervention is made in a teaching situation.
The subject of the research is university equipment, enclosed spaces, or events to which the public is not admitted.
There is another specific reason for authorising the research (e.g. a requirement from the funder).

As a general rule, a research permit is not required when:

As a general rule, an authorisation is not required when a questionnaire or information sheet on the study is requested to be sent to staff and/or students in general via the university's information systems (including the e-mail lists). The administrator of the information system decides whether the communication of the research in question is justified.
The research is carried out by a member of JYU staff or a student. If the university staff or students wish to study members of the university community, they may themselves make an informal agreement with the relevant party.

NOTE! If the administrator of the information system or the recipient of an internal JYU research request considers that a more in-depth assessment is required, he or she may require an application for a research permit.

A research permit is not required when:

You ask the university to provide some of the material held by the university for research purposes. In this case, a data transfer request must be made (see below).
University students are observed, interviewed or asked to complete questionnaires other than in teaching or similar situations.
Staff participates in the research in their free time.

Instructions:

The Ģ��ֱ�� can only grant a research permit for scientific research. The decision to participate in research is made by the individual who has been invited to participate in the research, based on informed consent in accordance with ethical principles.
The granting of a research permit is conditional on the researcher's commitment to comply with the guidelines and recommendations of the
Where the research involves the processing of personal data, the researcher agrees to comply with the provisions of data protection legislation regarding the processing and protection of personal data. Any records of individual personal data generated by the research must be destroyed or archived as required by legislation.

How to apply for a research permit and the annexes to the application

To apply for a research permit, use the application form (available below.

Annexes to the application

Mandatory annexes:

Research plan/thesis plan, including:
- the purpose and objective of the study,
- research methods
- data collection and management plan.
Data collection materials:
- information leaflet for subjects,
- consent form,
- other, such as questionnaire, interview schedule, etc.

Optional annexes:

Mikäli tutkimuksessasi käsitellään henkilötietoja, liitetään hakemukseen tietosuojailmoitus.
Tarkista, tarvitseeko sinun tehdä vaikutusten arviointi. Jos vaikutusten arviointi on pakollinen, liitä se hakemukseen.
Tarkista, onko eettinen ennakkoarviointi pakollinen. Jos ennakkoarviointi on pakollinen, liitä lausunto hakemukseen.

Submitting the application

The signed research permit application and its attachments should be sent to the University Registrar's Office either by e-mail (the signature can be scanned or photographed) to kirjaamo@jyu.fi or by post to the Ģ��ֱ�� Registrar's Office, P.O. Box 35 (B), 40014 Ģ��ֱ��.

Granting of research permits

When the research involves the entire staff of the University, the research authorisation is granted by the Vice-Rector responsible for research at the University. In the case of research involving an individual faculty or department, the authorisation is granted by the dean of the faculty or the head of the department.

Looking for these?

Data transfer request: JYU Registry Office.
Ethical review: JYU HUman Sciences Ethics Committee.

Templates

JYU research permit application EN.docx

Data transfer request to Ģ��ֱ��.docx

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