The process for Erasmus outgoing students

This page gives you an overview of what happens in the different stages of the exchange.

Table of contents

Before the exchange

Period / deadline (DL) Work stage Who does
Late January – early February
or after 1.4. in case of additional application round		 Applying for the student exchange Student
DL 15.3. (or a couple of weeks after applying for additional application round) Decision on student admission Faculty
After being chosen for the exchange or by the nomination deadline of the partner university at the latest Nomination of the selected students to the partner universities Faculty intl. coordinator
In April and October Organising the pre-departure orientation International Office
After receiving the information by e-mail  Taking the 1st part of OLS language test and participation in the OLS language course (optional) Student
After being selected for student exchange - before the host university's application deadline Filling in the host university's application form Student
Before the host university's application deadline Creating the Learning Agreement. Obtaining the signature of the faculty's international coordinator. Uploading it to Mobility-Online. Sending it to the host university. Student
Before the host university's housing application deadline Applying for housing in your host city Student
After the student has made the Learning Agreement on Mobility-Online Sending  instructions on how to apply for the Erasmus grant to students International Office
Based on the starting month of the exchange, in accordance with the grant payment table  Filling account information and updating exchange dates on Mobility-Online.  Student
When the student has updated the exchange dates on Mobility-Online Calculating the Erasmus grant amount International Office
Based on the starting month of the exchange, in accordance with the grant payment table  Accepting the Erasmus grant agreement Student
About 0,5-1 month before the start of the exchange Accepting the Erasmus grant agreement International Office
The last day of the month prior to the exchange Paying the Erasmus grant to the student International Office
About 0.5-1 month before the start of the exchange Sending the scholarship decision and the nomination certificate to the student International Office
Within a week of the start of the exchange at the latest Uploading the Learning Agreement signed by the host university to Mobility-Online Student

During the exchange

Period / deadline (DL) Work stage Who does
When necessary Making an agreement on possible changes to the Learning Agreement with the faculty's international coordinator by email and making changes on Mobility-Online Student

After the exchange

Period / deadline (DL) Work stage Who does
During the last exchange week Requesting a signature on the Letter of Confirmation Student
After the student exchange Uploading the Letter of Confirmation to Mobility-Online Student
After the student exchange Taking the 2nd part of the OLS language test (optional) Student
After the Letter of Confirmation has been uploaded Checking the exchange dates on the certificate. If necessary, sending an invoice for refunding the grant for a shortened exchange. International Office
Within a month of the end of the exchange Writing the JYU exchange report (unless replaced with a blog/Instagram posts) Student
Within a month of the end of the exchange Answering the EU Survey Student
After receiving the Transcript of Records from the host university Uploading the Transcript of Records on Mobility-Online Student
After the student has uploaded their Transcript of Records Deciding on credit transfer for studies completed abroad Faculty intl. coordinator
September and February Organising the re-entry orientation. The invitation is sent via email to those returned from their exchange. International Office

Contact us

Do you have questions about internationalisation and student exchange? You can get guidance and answers on student exchange through Help JYU.