Registration and collecting study fees at the Ä¢¹½Ö±²¥ – Privacy notice
What should you know about the processing of your personal data?
The Ä¢¹½Ö±²¥ collects personal data about you to carry out its duties. You have rights to this data, such as the right to access the data and the right to be sure that it is stored securely and only for the necessary time. Above all, you have the right to know the following:
- what information we collect about youand why,
- for how long, and where we keep this information, and
- to whom we share this information.
All of these points are explained in this privacy notice.
This privacy notice is about registration and collecting study fees. If you want to know about data processing regarding your studies, click here.
How to find the information you are looking for?
We have created this privacy notice to be as easy as possible to use and understand. That is why you will find the key points summarised under each section. If you are interested in knowing more, please follow the links in the sections or contact the data protection officer of the Ä¢¹½Ö±²¥.
Why we process your personal data?
Your personal data are processed for providing the service related to your registration and collecting study fees at the Ä¢¹½Ö±²¥ as well as other obligatory or voluntary payments related to registration. Data are transferred between the OILI registration system and the Ä¢¹½Ö±²¥.
What data we process and how long?
In the student register, data on annual registrations and fees are kept permanently: registration date, the period concerned and registration status, data on paid Student Union membership fees and re-entry fees. To get more information about what personal data we collect and how long we keep certain information, check the section below.
What rights you have and how to exercise them?
You have the following rights:
- Right to access your data.
- Right to have any incorrect information corrected.
- Right to have your data erased (right to be forgotten), in certain situations.
- Right to restrict processing.
- Right to have the responsible unit inform the party to which your data is disclosed of your data being corrected, erased, or the processing being restricted.
- Right to object processing, e.g. direct marketing.
- Right to have your data transferred from one system to another, when processing is based on an agreement or your consent.
- Right to be notified of any information security breaches resulting in a high risk.
- Right to file a complaint with the supervisory authority.
You can exercise your rights by sending a request to the university's Registry Office. You can use the form on the Registry Office's website or send your request informally. Keep in mind that withdrawing your consent doesn’t change the processing that happened before the withdrawal.
Who can access your personal data?
At the University your personal data are processed by those employees whose work duties include processing of personal data.
Processing is partly outsourced to CSC by a data processing agreement.
Also, the service providers we use can access your personal data in their role as data processors. However, these providers do not actively process your personal data, but they have access to it for maintenance reasons.
How to contact us?
If you want more information about the processing of your personal data, do not hesitate to contact our data protection officer via email or phone (+358 40 805 3297).
If you wish, you can directly contact the responsible unit (Student and Academic Services) instead of the data protection officer.
If you want to exercise your rights (withdraw your consent for example) you can contact the Registry Office by email: