Privacy notice for the websites of the Ģ��ֱ��

This privacy notice applies to the websites of the Ģ��ֱ��.

Published

23.8.2023

What should you know about the processing of your personal data?

The Ģ��ֱ�� collects personal data about you to carry out its duties. You have rights to this data, such as the right to access the data and the right to be sure that it is stored securely and only for the necessary time. Above all, you have the right to know the following:

what information we collect about youand why,
for how long, and where we keep this information, and
to whom we share this information.

All of these points are explained in this privacy notice.

How to find the information you are looking for?

We have created this privacy notice to be as easy as possible to use and understand. That is why you will find the key points summarised under each section. If you are interested in knowing more, please follow the links in the sections or contact the data protection officer of the Ģ��ֱ��.

Contact the data protection officer

Why we process your personal data?

Your personal data are processed for the purposes of technical maintenance and development of the websites of the Ģ��ֱ�� (hereinafter JYU) and Kokkola University Consortium Chydenius (chydenius.fi), including the maintenance of content and communications on these websites as well as related functional development and targeting.

The data saved on JYU webpages include, for example, data and statistics collected by feedback forms, accessibility feedback, and cookies.

The use of other than technically absolutely necessary cookies requires your consent. The application of cookies is described in a separate cookie notice. The cookie notice is displayed and the user consent requested when the user enters the jyu.fi or chydenius.fi website for the first time. Later, the cookie notice can be found via the Cookie Settings link at the bottom of the page. By the same link, you can also edit or cancel your consent for the use of cookies.

In addition, JYU webpages contain third-party components associated with, for example, social media applications, such as Facebook, Twitter and YouTube. Any extensions provided on JYU webpages and maintained by third parties are downloaded from their own servers. JYU websites do not send any customer data via social extensions.

What data we process and how long?

The time we store your personal data varies is one year at most. To get more information about what personal data we collect and how long we keep certain information, check the sections below.

The websites ask for your name and email address in contact forms and feedback submissions.
For accessibility feedback, the name and email address of the person giving it. Feedback can be given anonymously as well.

Accessibility feedback data and related contact information are kept for one year.

Personal data collected in connection with other feedback are kept for at most one year from reception.

What rights you have and how to exercise them?

You have the following rights:

Right to access your data.
Right to have any incorrect information corrected.
Right to have your data erased (right to be forgotten), in certain situations.
Right to restrict processing.
Right to have the responsible unit inform the party to which your data is disclosed of your data being corrected, erased, or the processing being restricted.
Right to object processing, e.g. direct marketing.
Right to have your data transferred from one system to another, when processing is based on an agreement or your consent.
Right to be notified of any information security breaches resulting in a high risk.
Right to file a complaint with the supervisory authority.
Right to withdraw consent

You can exercise your rights by sending a request to the university's Registry Office. You can use the form on the Registry Office's website or send your request informally. Keep in mind that withdrawing your consent doesn’t change the processing that happened before the withdrawal.

Get to know your rights

Use the form of the Registry Office

Send an informal request to the Registry Office

Who can access your personal data?

Personal data are processed by JYU’s University Communications, Digital Services and other units that the given feedback concerns.

Also, the service providers we use can access your personal data in their role as data processors. However, these providers do not actively process your personal data, but they have access to it for maintenance reasons.

Learn more about data processors

To whom we transfer your data?

We transfer personal data only within JYU and only to the extent necessary for the technical management and development of the websites as well as for the maintenance of the content, communications and marketing, analysis, development and targeting of the websites.

JYU delivers personal data to third parties only to the extent that is necessary for them to access the personal data we have processed so that the third parties can provide services for JYU for the purposes defined in this privacy notice and in the cookie notice. This refers, for example, to GoogleAnalytics tools and social media channels.

JYU will not transfer your personal data outside the EU/EEA.

Third-party service data are processed according to the service provider’s data protection policies and possibly also outside the EU/EEA area. The University is not accountable if you use third-party services through JYU websites (e.g. Facebook, Twitter and YouTube).

On what basis we process your personal data?

We process your personal data based on legal grounds, agreements, or your consent. If you want to dive deeper into our legal bases, such as the relevant legal provisions, you can find more information through the menu below.

For the processing of accessibility feedback, the lawful basis derives from the University’s statutory obligation [GDPR (679/2016), Article 6 section 1c and Act on the Provision of Digital Services (306/2019), Section 10].

The lawful basis for the processing of other feedback relates to a legitimate interest [GDPR (679/2016), Article 6, Section 1f].

As regards services available on JYU websites but provided by a third party or applications delivered by a third party, the third party’s own terms of use and other conditions shall apply. Third-party services and links to their respective terms of use can be found in the cookie notice.

How to contact us?

If you want more information about the processing of your personal data, do not hesitate to contact our data protection officer via email or phone (+358 40 805 3297).

Contact our data protection officer

Contact information of units

Below you find the contact information of the responsible unit. If you wish, you can directly contact the responsible unit instead of the data protection officer.

If you want to exercise your rights (withdraw your consent for example) you can contact the Registry Office by email:

Send a request to the Registry Office

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