Data protection notice on facility and support services for the staff of the Kokkola University Consortium
What should you know about the processing of your personal data?
The Ä¢¹½Ö±²¥ collects personal data about you to carry out its duties. You have rights to this data, such as the right to access the data and the right to be sure that it is stored securely and only for the necessary time. Above all, you have the right to know the following:
- what information we collect about youand why,
- for how long, and where we keep this information, and
- to whom we share this information.
All of these points are explained in this privacy notice.
How to find the information you are looking for?
We have created this privacy notice to be as easy as possible to use and understand. That is why you will find the key points summarised under each section. If you are interested in knowing more, please follow the links in the sections or contact the data protection officer of the Ä¢¹½Ö±²¥.
Why we process your personal data?
Kokkola University Consortium Chydenius maintains a register of persons who have an employment relationship with the Ä¢¹½Ö±²¥, the University of Oulu or the University of Vaasa and are working at Kokkola University Consortium Chydenius. The register also includes persons using the facilities of Kokkola University Consortium Chydenius by a visitor contract (researchers, visitors, interns) as well as users of work facilities rented to outsiders.
The data are collected and maintained in order to organise support and facility services for persons working at Kokkola University Consortium Chydenius. Kokkola University Consortium Chydenius can also use the personnel register for statistical purposes.
The University Consortium is committed to collect and process personal data in a just and transparent way and in compliance with legislation on the processing of personal data. This privacy notice describes how the University Consortium administers your personal data in accordance with data protection stipulations.
What data we process and how long?
Processed data items: name, date of birth, job title, employment period, unit within the University Consortium, employer, phone number, delivered keys, office number, parking space number, email address.
The data are entered by HR personnel and staff in charge of keys and access rights at Kokkola University Consortium Chydenius. The data are collected from employment contracts, contracts of visiting researchers or from the persons themselves.
What rights you have and how to exercise them?
You have the following rights:
- Right to access your data.
- Right to have any incorrect information corrected.
- Right to have your data erased (right to be forgotten), in certain situations.
- Right to restrict processing.
- Right to have the responsible unit inform the party to which your data is disclosed of your data being corrected, erased, or the processing being restricted.
- Right to object processing, e.g. direct marketing.
- Right to have your data transferred from one system to another, when processing is based on an agreement or your consent.
- Right to be notified of any information security breaches resulting in a high risk.
- Right to file a complaint with the supervisory authority.
You can exercise your rights by sending a request to the university's Registry Office. You can use the form on the Registry Office's website or send your request informally. Keep in mind that withdrawing your consent doesn’t change the processing that happened before the withdrawal.
Who can access your personal data?
The data are processed by the HR personnel of Kokkola University Consortium Chydenius.
How to contact us?
If you want more information about the processing of your personal data, do not hesitate to contact our data protection officer via email or phone (+358 40 805 3297).
If you wish, you can directly contact the appropriate unit (Kokkola University Consortium Chydenius) instead of the data protection officer.
If you want to exercise your rights (withdraw your consent for example) you can contact the Registry Office by email: