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Prioritize your tasks

The first step in getting a grip on your time is knowing what really matters. Not every task deserves equal attention, and learning to separate the must-dos from the can-waits is a game-changer.  

A simple trick? Try the Eisenhower Matrix—it helps sort tasks into four categories: urgent and important, important but not urgent, urgent but not important, and neither urgent nor important. Once you get clear on priorities, it’s easier to focus on what actually moves the needle instead of getting caught up in distractions.  

Another useful habit is setting long-term and short-term goals, this gives clarity and direction, ensuring that you aren’t just busy but actually productive.

Make a realistic schedule

A solid schedule is like a roadmap, it keeps you on track and makes sure nothing important gets left behind. Whether it’s a physical planner, a phone app, or sticky notes all over your desk, having a clear plan helps cut down on last-minute cramming.  

How about your personal prime time? One key to a good schedule is recognizing your peak productivity hours, some people work best in the morning, while others focus better at night.  

A great way to stay productive is the Pomodoro Technique, work for 25 minutes, then take a short break. Rinse and repeat. This keeps your brain fresh and stops burnout before it starts. 

It’s also important to plan buffer time in your schedule to accommodate unexpected tasks or delays. The key is to be flexible. Life happens, and sometimes plans change, so don’t be too hard on yourself if things don’t always go as planned. 

Kick procrastination to the curb

Don’t worry and especially don’t blame yourself: We’ve all been there, knowing we should start that assignment but somehow ending up on YouTube watching cat videos instead.  

Procrastination is a tough habit to break, but the trick is to just start. Even if it’s just five minutes, getting started makes the task feel less intimidating. Breaking big tasks into smaller chunks and setting mini-deadlines makes them more manageable. It also helps to cut out distractions, put the phone on silent, log out of social media, and create a study-friendly environment.  

Another great technique is using accountability—study groups, a friend, or even a to-do list can help keep you on track. And don’t forget to reward yourself when you finish a tough task, whether it’s a quick snack break or an episode of your favorite show, having something to look forward to makes working easier.

Remember to balance work and play

Good time management isn’t just about getting things done, it’s also about making space for fun and self-care. Pulling all-nighters and skipping meals isn’t the way to succeed in the long run. Sleep, exercise, and downtime with friends and family are just as important as studying.  

Taking small mental health breaks throughout the day can actually increase focus and efficiency. Burnout is real, and finding a balance between work and play keeps you motivated and energized.

Mastering time management takes practice, but once you get the hang of it, everything starts to feel more manageable. With a bit of planning, some smart techniques, and a healthy balance, you’ll be able to stay on top of your workload while still enjoying life. 

Komal Abbasi
Psychology of Physical Activity, Health and Well-being
Faculty of Sport and Health Sciences

Master's Degree Programme in Psychology of Physical Activity, Health and Well-being