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Researchvideo is the Ä¢¹½Ö±²¥'s recording and transcription service for video and audio data. It is suitable also for sensitive data. The service uses automatic transcription into Finnish as well as into English and several other languages. The transcriptions can also be translated into English based upon the audio file. The service works in conjunction with the MyJYU recorder, enabling secure handling of recordings from the recording phase to the end of the data lifecycle. Both services are available to research and teaching staff (including doctoral researchers) and students. 

The two services can be used together or separately. This page is here to help you choose the most suitable service path for your research.

Getting a Researchvideo project

The use of the Researchvideo service is done through a workspace we call a Researchvideo project. Access rights can be granted to individuals handling the data within the project. If it is necessary to add different levels and durations of access rights to your data, please contact OSC Research Data Services (contact details at the bottom of this page). 

Data recorded by MyJYU can also be transferred  under an existing Researchvideo project. Ask more about transferring materials under a project also from OSC Research Data Services.

Projects can be ordered by using a Vasara form. Instructions on how to order a project can be found from the Researchvideo Guide page that also contains guidance on how to use the service. Press the button below to continue to the project order instructions.



How to Proceed if Sensitive Data Needs to Be Exported from Researchvideo?

Situations may arise where it is necessary to export data from Researchvideo. Here are some reasons why this might occur:

• Use of analysis applications such as Atlas.ti
• Transcription or pseudonymization by an external party to JYU
• Enabling simultaneous collaboration on the data (e.g., analysis of transcriptions)

In these situations, secure transfer and storage of the data must be considered. Necessary actions include:

• Whenever you download data from the service, you commit to storing and handling the data securely
• Ensure that your browser downloads the data locally to the C drive in a location that does not synchronize to cloud services.
• Keep the local storage of the data as temporary as possible and protect the data by encrypting it with Cryptomator, if possible.
• If it is necessary to send the data to an external party (e.g., a transcription company), protect the data before sending it by using a program like 7-Zip (ask for instructions from OSC’s Research Data Services if needed).

Note: Always remember to delete copies of the data when they are no longer needed and empty the device’s recycle bin. If necessary, overwrite the storage space used for the data (this may need to be done before deleting the file, depending on the application). JYU’s digital services take care of clearing the storage space on JYU’s work computers. Contact OSC’s Research Data Services if you have any questions related to this.
 

Creating a Researchvideo project is recommended if your research data includes information belonging to or confidential information (e.g., criminal records, social service client information, trade secrets).

You will also need at least a temporary Researchvideo project for transcription if:

1. the recordings already exist outside of MyJYU, 
2. the recordings need to be in a specific file format (other than MP3), and/or
3. if you need to record video as well, not just audio. 

For example, if you conduct remote interviews via Teams or Zoom and want to have automatic transcriptions made, order a Researchvideo project for this purpose.

If your research data is not sensitive in the sense that it includes special categories of personal data or confidential information, you may not need a Researchvideo project. If a voice recording is enough, and the recording does not need to be in a specific file format other than the one provided by MyJYU, we recommend using the MyJYU app for data recording and storing the data in JYU's cloud services or a network drive.

MyJYU AI Transcription mobile recorder for transcribing interviews can be used to record face-to-face interviews (audio only). It is suitable for transcribing both sensitive and non-sensitive information. It is also possible to store sensitive documents for the duration of the study in the JYU Researchvideo service. The service is aimed for all JYU staff members and students doing research (like a thesis).

The MyJYU app is a secure way to make recordings with your phone. It securely stores the recorded files within the app, and recordings made with it are not available to rest of the phone’s storage space. The recording can only be exported from the app by sending it to Researchvideo, where an automatic AI-generated transcription is also created. Once the recording is sent to the Researchvideo, the user receives an email notification that the recording and transcription are available for download from the My Media page after logging into the service.

If the recording and transcription are not sensitive, or otherwise do not require Researchvideo storage, they can be downloaded from the service to a working environment more suitable for your research purposes, such as JYU’s network drive or NextCloud, OneDrive, or Teams services.

MyJYU can also be used in conjunction with a Researchvideo project. A recording sent from MyJYU can be transferred under an existing project after being uploaded to the Researchvideo. Contact OSC’s Research Data Services when such a data transfer is relevant.

More information and instructions on using MyJYU AI Transcription can be found in the interactive guide on this page and here:

Issues or questions regarding the service?

In case there is something you wish to ask about the service or if you are facing issues when using MyJYU AI Transcription, you may contact the support and maintenance team by filling in the following form:

If an external service provider such as a transcription company is used to transcribe data containing personal data (including pseudonymous personal data), the responsible researcher draws up a personal data processing agreement with the company, which is signed by the director of the institution.



Note: If the Ä¢¹½Ö±²¥ acts as the data controller, the data contains special personal data groups or otherwise sensitive or confidential information, and it is intended to use an external service provider, the responsible researcher must be in contact with the university's information security well in advance of drawing up the contracts.